The Electronic Data Discovery, the Ways to Reduce Risk, And the Cost and Storage Requirements

As reliance on the Internet and related technology that increases more and more, the agencies have to face a high risk of litigation and accompanying heavy costs. Traditional ways of data storage and management are no longer sufficient in the agency, and this is because ,they are too limiting for the data explosion that is part of modern-day agencies and organizations.

An agency can no longer dispose data that may incriminate them in a lawsuit, and this is true with the  managed review in place, and this is because  it can be recovered anyway. The agency risk will be reduced in one way and this is by adopting a holistic approach to data management that is duplicated across all departments.

The agency will cost a lot because eDiscovery requests are expensive. To  reduce costs and litigation risk, one of the best ways  is by adopting a proactive stance on eDiscovery. This is where you take strategies in advance and put processes in place, and this is to manage data such that you should receive an electronic data recovery request, where the process takes a short time. And certainly, these include: organization systems, as well as preservation and disposal of obsolete data.

Choosing the right systems and data management tools for your agency, is the top priority in ensuring efficient data management. So what comes next is, you have to classify your information as needed and identify the information that needs to be preserved and store it as appropriate. Embarking on regular deletion of data is no longer needed if your agency produces a high volume of data ever day, week or month. Take also a policy on how long data should be stored and/or disposed of or archived. This is discovered to be the most efficient way of dealing with explosion of data.

Moreover, have also a comprehensive data map indicating how information flows from one portal in the agency to another. Ideally, it should show the data flow across the agency, that is covering all existing electronically stored information, from the PCs, email servers, network servers, storage systems and management systems. Follow this strictly: when the electronic data recovery team looks at the information, they should clearly identify where each data originated and how it moved across the agency. They should also be able to see where the data is stored in both physically and virtually.

Another very important habit you should adopt is-- a consistent policy on data destruction, that is followed by every employee. Elimination is possible here on the eventuality where eDiscovery is the only solution. If you put these measures in place, you are sure to reduce the amount of time it takes to conduct an electronic digital discovery.